In The Picture Pty Ltd - Our Privacy Policy

In The Picture Pty Ltd is committed to protecting your privacy. In this policy, “us”, “we”, or “our” means In The Picture, operators of this website.  This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.inthepicture.com.au, including any other media form, media channel, mobile website, or mobile application related or connected thereto (collectively, the “Site”).

We may, from time to time, review and update this policy, including taking account of new or amended laws, new technology and/or changes to our operations. All personal information held by us will be governed by the most recently updated policy.

This Privacy Policy was last updated on 1 July 2024.

PURPOSE
The purpose of this privacy policy (this “Privacy Policy”) is to inform users of our Site the following:
1.     The information we will collect
2.     Use of collected data
3.     Who has access to the data collected
4.     Accessing your information
5.     Opting in and out
6.     Information management and security
7.     Cookie Policy
8.     Modifications
9.     Contact information

CONSENT
By using our site users agree that they consent to:
1.     The conditions set out in this Privacy Policy; and
2.     The collection, use, and retention of the data listed in this Privacy Policy.

INFORMATION WE COLLECT
The data collected automatically collected on our website and the personal information we collect when you perform certain functions on our site:

Data collected automatically includes:

  • IP address

  • Location, date and time

  • Clicked links; and

  • Content viewed

  • The address of the website that referred you to ours

Personal information collected may include:

  • First and last name

  • Email address

  • Phone number

  • Any other information voluntarily submitted by you (e.g., through our contact forms)

USE OF COLLECTED DATA
Data collected on our Site will only be used for the purpose specified in this Privacy Policy or indicated on the relevant pages of our site.  We will not use your data beyond what we disclose in this Privacy Policy.

Your data collected automatically such as IP address, location, date and time, clicked links and content viewed and the referring website address are for us to measure and monitor the performance of our website, to estimate the interest in our products and services, to refine and update our website content, to monitor our website for violations of the terms of use or any applicable laws by visitors.

Your personal data collected is used to communicate with you and respond to requests or queries you raise, to keep you up to date with news, marketing information for newsletters you have opted to receive.

WHO HAS ACCESS TO THE DATA COLLECTED
We may disclose user data to any member of our organization who reasonably needs access to user data to achieve the purposes set out in this Privacy Policy.

We will not sell or share your data with a third party, except in the following cases:

  • If the law requires it

  • If it is required for any legal proceedings

  • To prove or protect our legal rights

  • When explicitly authorized to do so by yourself at the time of supplying the information.

  • As part of a sale of all or part of our business.

If you follow hyperlinks from our site to another site, please note that we are not responsible for and have no control over their privacy policies and practices.

ACCESSING YOUR INFORMATION
You have the right (excluding exceptions outlined in the Privacy Act) to seek access to and update or correct the personal information we hold about you. If you make an access request, we will ask you to verify your identity. We may charge a fee to cover the costs of meeting your request.

If you would like to seek access to personal information we hold about you, you can contact us as per the details listed below in our contact details section of our Privacy Policy.

OPTING IN AND OUT
You may opt out from the correlation of passive activity data by turning off cookies in your browser. Please note however that disabling cookies may result in a reduction of available functionality.

When you supply us with your email address you may be asked to opt in to receive marketing information by e-mail or other means.

You will be given the opportunity to opt out from receiving further communications from us in accordance with this policy each time we send you information for which you have opted in. This comes in the form of an ‘unsubscribe’ link, generally in the footer and/or header of each email.

INFORMATION MANAGEMENT AND SECURITY
We will take all reasonable steps to ensure that the personal information we hold is not lost, misused, or inadvertently provided to unauthorized third parties, including by means of a firewall, password-secured access, encryption of data in transit, and secured servers.

You acknowledge that the security of communications sent by electronic means cannot be guaranteed. You provide information to us via the internet at your own risk. We cannot accept responsibility for misuse or loss of, or unauthorised access to, your personal information where the security of information is not wholly within our control.

You agree that we are not responsible for the privacy or security practices of any third party and that the collection and use of your information by third parties may be subject to separate privacy and security policies.

If you suspect any misuse or loss of, or unauthorised access to, your personal information, please contact us immediately

COOKIE POLICY
Cookies are electronic tokens containing small amounts of information that are passed between web browser and server. They are used to maintain session state between pages or to retain information between visits if you return to the website at, a later time.

We use cookies to correlate passive activity tracking data as well as to authenticate supply of information such as enquiries, comments, and votes to minimise malicious or spam traffic. You can choose to disable cookies entirely in your internet browser, but this may decrease the quality of your user experience.

We use the following types of cookies on our Site:
1.     Functional cookies

Functional cookies are used to remember the selections you make on our Site so that your selections are saved for your next visits; and
1.     Analytical cookies

Analytical cookies allow us to improve the design and functionality of our Site by collecting data on how you access our Site, for example data on the content you access, how long you stay on our Site, etc.

CROSS BORDER DISCLOSURE
We may store, process or back-up your personal information on servers that are located overseas (including through third party service providers). information collected and/or processed through Xero will be stored on servers based in the USA.

Information collected by Microsoft through products such as SharePoint may be stored and processed in the United States or any other country where Microsoft or its affiliates, subsidiaries or service providers maintain facilities. Microsoft abides by the U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of data from the European Economic Area, and Switzerland. To learn more about the Safe Harbor program, and to view our certification, please visit  http://www.export.gov/safeharbor/ as part of Microsoft's participation in the Safe Harbor program, we use TRUSTe, an independent third party, to resolve disputes you have with us in connection with our policies and practices. If you would like to contact TRUSTe, please visit https://feedback-form.truste.com/watchdog/request may retain your personal information for a variety of reasons, such as to comply with our legal obligations, resolve disputes, enforce our agreements, and as long as necessary to provide services. To learn how to access your personal information, visit Accessing Your Information.

The privacy laws in other countries might not be the same as in Australia. However, where we do provide your personal information to third parties overseas, In The Picture Pty Ltd will take such steps as are reasonable to ensure that your information is handled and stored in accordance with our privacy laws and the Privacy Policy.

IMPORTANT NOTICE
In the event that the processing or use of your personal information involves the disclosure of any information outside Australia, you acknowledge that by providing us with your personal information, you consent to such overseas disclosure.

By consenting to such disclosure, you acknowledge and accept that:

  • In The Picture Pty Ltd will not be accountable under the Privacy Act 1988 for any breach of your privacy by the overseas recipient.

  • you will not be able to seek redress under the Privacy Act 1988 for any breach of your privacy by the overseas recipient.

In The Picture Pty Ltd and its associated entities shall not knowingly provide personal information to any third party for any other purpose without your prior consent unless ordered to do so by a law enforcement body, court of law or other governmental or regulatory body or agency.

MODIFICATIONS
This Privacy Policy may be amended from time to time to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy, we will disclose the updated date on our policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy.

CONTACT INFORMATION
If you have any questions, concerns or complaints about how we collect, use, disclose, manage or store your personal information, please contact our office in writing at:

In The Picture Pty Ltd
Suite 701, 88 Foveaux Street
Surry Hills NSW 2010
02 9211 5411